You may need to know how many words are in your Microsoft Word document for a school or work assignment or to meet publishing requirements for a blog post or other document. Microsoft Word counts the words as you type and displays this information in a simple form in the status bar at the bottom of the document window. For expanded statistics on character count, paragraphs, and other information, open the Word Count window.
Instructions in this article apply to Word 2019, Word 2016, Word 2013, Word 2010, Word for Office 365, and Word 2016 for Mac.
Fields in Word are bits of code that are placeholders for data that changes. For example, when you insert page numbers into the header or footer of a document, Word actually creates a field that inserts the correct page number on each page. There are a lot of built-in fields available in Word, such as the current date, the date a document was last saved, the file name, and the number of words. If I highlight a word/paragraph and type another word it doesn't delete the highlighted word/para. I'm forced to use the Delete button now. The Backspace button used to be my go to button- loved it.
Word Count in Word for PCs
Click on the highlighter tool. It's the marker icon in the right-center of the toolbar at the top of the window. To change the color of the highlighting tool, click on the downward-pointing arrow to the right of the marker icon and click on the color you prefer for highlighting. The best way to do.
The status bar displays how many words are in a document without requiring you to open another window.
If you do not see the word count in the status bar:
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- Right-click on the status bar at the bottom of the document.
- SelectWord Count from the Customize Status Bar options todisplay the word count.
Word Count in Word for Mac
In Word for Mac, you can select the word count in the status bar. This enables you to view the number of words, characters, lines, and more. The status bar will display the word count of the entire document unless you have selected part of the text. In this case, the count for the selected text will be displayed.
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Counting Selected Text in Word for PCs
To view how many words are in a sentence or a paragraph in the Word versions for PCs, select the text. The word count of the selected text displays in the status bar at the bottom of the document.
You can count the words in several text boxes at the same time by pressing and holding Ctrl while you make the text selections.
You can also count the number of words in only part of your document by selecting the text and clicking Review > Word Count.
How to Open the Word Count Window
When you need more than a word count, additional information is available in the Word Count pop-up window. To open the Word Count Window in all versions of Word, click on the word count in the status bar at the bottom of the document. The Word Count Window contains information on the number of:
- Pages in the document
- Words
- Characters, not counting spaces
- Characters, with spaces
- Paragraphs
- Lines
Place a checkmark in the box next to Include Textboxes, Footnotes, and Endnotes if you want them included in the count.
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If you’re printing letters with a Word 2011 mail merge, you’ll need to make envelopes for them. You might want to make a mail merge for envelopes for other purposes, too, such as sending out holiday cards or invitations.
Make sure the Mail Merge Manager is visible; if not, in Word, choose Tools→Mail Merge Manager from the menu bar to turn it on. To merge to envelopes, only the first step of the Mail Merge Manager needs special instructions. The rest of the steps are the same as for merging to a letter. Follow these steps to choose your envelope’s size for the mail merge:
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In the Mail Merge Manager, click Select Document Type and then choose Create New→Envelopes.
Word creates a #10 standard business size envelope by default. If that’s the envelope size you need, click OK to close the Envelope dialog and then go on to Step 2 of the Mail Merge Manager.
If you want to use an envelope size other than #10 standard business size, keep reading.
Click the Page Setup button.
Choose a paper size from the Paper Size pop-up menu.
Click OK.
The Envelope dialog returns.
If the envelope size you need is in the Paper Size pop-up menu, click OK to close the Envelope dialog.
If the envelope size you need isn’t in the Page Setup dialog, click OK to close the Page Setup dialog to return to the Envelope dialog where you can try these additional steps.
In the Envelope dialog, click the Custom button.
In the Envelope Size pop-up menu, choose a size from the pop-up menu. (Move the mouse cursor to the top of the list to find the envelopes.)
If the envelope size you need is in the Envelope Size pop-up menu in the Custom Page Options dialog, click OK. Then click OK to close the Envelope dialog. Complete the merge starting with Step 2 of Mail Merge Manager.
If the envelope size you need isn’t in the Envelope Size pop-up menu in the Custom Page Options dialog, at the bottom of the pop-up menu, choose Custom. Word allows you to provide width and height attributes for your envelope in the Envelope Size dialog.
Click OK to close the Envelope Size dialog; click OK to close the Custom Page Options dialog; and click OK to close the Envelope dialog.
Complete the merge starting with Step 2 of the Mail Merge Manager.