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Duplicate file finders scan your hard drive for unnecessary duplicated files and help you remove them, freeing up space. Here are our picks for the best duplicate file finders, whether you’re looking for something easy to use, an application you may already have installed, or a powerful tool with the most advanced filters.

You shouldn’t use these tools to remove duplicate files found in system folders like the Windows and Program Files folders. Windows and the programs you use may need these duplicate files in different locations to function properly.

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Find and Delete Duplicate Files the Easy Way with Duplicate Cleaner Pro

If you’re really serious about finding and killing duplicate files, your best bet is Duplicate Cleaner Pro, which has an extremely simple interface with powerful features to delete duplicate files. This software isn’t free, but they do offer a free trial that you can use to test whether you like it. And of course, you don’t have to worry about crapware or spyware.

The Best Easy-to-Use Tool: Auslogics Duplicate File Finder

Many duplicate file finders are rather complex, and packed with many different options. Auslogics Duplicate File Finder is different from most, offering a simple interface that walks you through the process. It has other convenient features everyone should appreciate, such as a built-in preview pane that allows you to view images, listen to music files, and preview videos so you can see what files you’re deleting.

Some reviews knock Auslogics for bundling additional junkware with this application, but they’ve cleaned up their act somewhat since then. The installer did offer to install Auslogics Driver Updater when we installed the duplicate file finder, however. Be sure to uncheck any additional software offered during the installation process, as you don’t need a driver updater.

This application has sensible default settings offers a simple wizard that will walk you through the process. It will search non-system folders on all connected drives by default, but you can easily select which drives and folders you want to search in the sidebar. By default, it will search for images, audio files, video files, archives, and applications, but you can select only one type of file or have it look for all file types. You can easily tell it to search for files with a specific word or bit of text in their name if you’re looking for a specific file.

Once you’ve performed a search, you’ll see a list of duplicate files and you can easily view previews of them and other information. Or, to further narrow things down, you can click the “Filter” button and filter by date, size, or file type. Select the files you want to delete and click the “Delete Selected Files” button to send them to the Recycle Bin.

The Best Tool You May Already Have Installed: CCleaner

CCleaner is a popular tool, so there’s a good chance you already have it installed. CCleaner’s main feature is its junk file remover, which frees up space on your hard drive by removing unnecessary temporary files, but it also has quite a few other built-in tools, including a duplicate file finder.

Launch CCleaner and click Tools > Duplicate Finder to find this feature. It’s available on all versions of CCleaner, so you don’t need to pay for CCleaner Pro to use it.

CCleaner’s default settings are sensible, and will allow you to search for duplicate files on your C: drive while ignoring system files and hidden files. You could also choose to search a specific directory by clicking the “Add” button on the Include pane and selecting that folder. Be sure to select “Include files and subfolders” option while adding a new folder to ensure CCleaner searches any folders inside the folder you specify, too.

This tool’s interface for viewing duplicate files isn’t fancy, and doesn’t have all the same preview options Auslogics Duplicate File Finder does. However, it does allow you to easily select which files you want to delete and even save the list of duplicates to a text file. but it’s a basic interface that allows you to select which files you want to delete and even save the list of duplicate files to a text file. You can right-click a file in the list and select “Open containing folder” if you want to view the file itself on your system.

The Best Tool With Advanced Filters: SearchMyFiles

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SearchMyFiles is a more advanced application with more customizable filters. It can search for files created, modified, or accessed only between specific dates and times you specify, for example.

This tool is created by NirSoft, who also creates many other useful free tools that never contain bundled junkware. Like many other NirSoft applications, it’s a portable app.

Launch it and you’ll see a complex looking search dialog. You’ll want to select “Duplicates Search” in the Search Mode box at the top of the window and then choose folders to search by clicking the “Browse” button to the right of Base Folders. For example, you could select C: to search your entire C: drive for duplicates. Configure whatever other settings you like and click “Start Search” to search for duplicate files. You’ll see a list of duplicate files arranged into groups, and you can select which ones you want to remove.

Many websites recommend dupeGuru as one of the best duplicate file finder tools, but it’s no longer officially supported on Windows. You shouldn’t download an old version of dupeGuru anymore, either—the developer says he’s seen reports of bugs on Windows 10 and doesn’t have time to fix them.

Finding Duplicates In Word

Short Send/ Receive Intervals

Due to the short frequency of Inbox updates, the email messages and other mailbox components might not be synchronized and this leads to data duplication.

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Incorrect Account Setup

Multiple creations of the same email account can cause incoming data to synchronize repeatedly. Due to this, users encounter duplication in the Outlook mailbox.

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Improper Mailbox Settings

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Due to incorrect settings of the mailbox, while creating an account, you may receive the same email message, calendar entries, or contacts multiple times.

Using Third-Party Anti-Virus Scanner

When anti-virus program is set on the same machine that runs Outlook, the possibilities are that it intercepts Send or Receive request in Outlook.

What Happens when Duplicate Emails Occur in Outlook 2016/2013/2010?

Duplicate items in your mailbox can cause severe issues such as a slow performance of the PST or application, PST file corruption, and much more. Thus, it is important to clean duplicate emails in MS Outlook with utmost consideration. Let’s understand some common outcomes of the duplicate items in detail.

Duplicated items in Outlook affect the productivity of mailbox and causes errors sometimes
Each time the application starts, all the messages stored on the Server gets reloaded and this affects the performance of the machine
More than one copy of the email or other mailbox items makes the PST outsized and causes corruption in the file
Since business users have to deal with numerous email messages and reply to each message, duplication can be a major issue

Tips to Delete Duplicate Emails in Outlook 2016/2013/2010/2007

Finding Duplicates In Excel

To remove duplicate emails from Outlook PST file, it is required to understand the actual cause of the problem. Once the cause is detected, apply the appropriate workaround. Listed below are the tips that you can use:

#1: Configure Rules Correctly

Check the Outlook Rules to ensure that they are not configured incorrectly as this creates confusion among various email folders

#2: Set Inbox Update Frequency

Increase Inbox update frequency by following the given procedure:

Open Outlook and click on Send or Receive button
Next, select Define Send or Receive Groups
Set ‘Schedule an automatic send/receive every’ value to anything between 15 and 30 minutes

#3: Run Inbox Clean Up

MS Outlook integrates several utilities and add-ins that help clean duplicate emails in MS Outlook effectively. One such built-in utility is Clean Up that can be executed manually from within the application. To run Clean Up for removing duplicated inbox email messages, follow the steps below:

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Open MS Outlook 2016
Select the Inbox folder that contains duplicated emails
Go to Home menu and click on the Clean Up option available on the ribbon. Next, select any one option as per the reason for the occurrence of duplicate items:

Select Clean Up Conversation from the drop-down options that appear. This will delete and move duplicate email messages existing in the conversation to Deleted Items folder
Clean Up Folder option will allow you to delete duplicate email messages from a particular folder
Clean Up Folder and Subfolders will clean up folders as well as subfolders

Next, right-click the Deleted Items folder and select the Empty folder option to delete the duplicate email messages permanently

#4: Anti- Virus Application

Antivirus app is somehow responsible for setting up and closing down Server connection and if the connection is not shut down properly the email message is not flag as received. Due to this, the user will see duplicates in its mailbox.

To resolve this, go through the anti-virus instruction manual to check the procedure to disable email protection. Once the email protection is disabled, let the Outlook encounter several Send or Receive cycles. Make sure that duplicated emails are no longer received and check if the anti-virus program is running as expected.

Excel Function For Finding Duplicates

#5: Professional Outlook Toolkit

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Stellar Toolkit for Outlook is a potential solution to remove Outlook duplicates. It not only removes the duplicate email messages but also removes junk files and makes Outlook more productive. No data is ever compromised as the tool is engineered using smart and powerful algorithms that detect duplicate emails and removes them efficiently.

The toolkit is actually a complete package to resolve multiple Outlook mailbox problems. It offers a number of functions such as repairing PST file, splitting PST into smaller proportions, compact or compressing the size of the PST file without compromising on a single bit of data, recover lost or deleted mailbox items from MS Outlook, merge PST files, recovery of lost or forgotten passwords, Conversion of OST to PST file etc.

It can be downloaded and installed on Windows 10, 8, 7, Vista and XP. and lower versions and supports

MS Outlook Support: Outlook 2019/2016/ 2013/ 2010 /2007 /2003

The Bottom Line

MS Outlook email duplication is a common issue that can occur in any release of the application. Undoubtedly, it affects mailbox functionality, productivity, and performance to a considerable extent; due to this, it is important to remove duplicate emails using a reliable method.

Although it is not a complicated procedure, the integrity and importance of email messages are always at stake. Therefore, a reliable duplicate remover mechanism must be utilized to remove the replicated emails and to save the original messages.